Privacy Policy – Archi-Jobs.com

Last revised: 18 July 2026

1. About this Privacy Policy

This Privacy Policy explains how Archi-Jobs.com collects, uses, stores, discloses, and protects personal information when you visit or use our website, register an account, post or apply for a job, set up a candidate profile, purchase services, subscribe to job notifications, or otherwise interact with us.

This Privacy Policy applies to Archi-Jobs.com and to related services that refer to this Policy. It does not apply to websites, recruitment systems, or services operated independently by employers, payment providers, social networks, or other third parties.

By using the Platform, you acknowledge that you have read this Privacy Policy. Where consent is required by law, we will request it separately.

2. Who is responsible for your personal information

Archi-Jobs.com is operated by:

Conceptfabriek CV
A company incorporated under Belgian law
Belgian enterprise number: BE 0635.884.686
Email: communication@archi-jobs.com

Conceptfabriek CV is the controller of personal information processed through Archi-Jobs.com, except where another party, such as an employer, independently determines how and why it processes your information.

Because Conceptfabriek CV is established in Belgium, the EU General Data Protection Regulation and applicable Belgian data-protection law apply to its processing activities, regardless of whether the user is located in the United States.

3. Personal information we collect

Depending on how you use the Platform, we may collect the following categories of personal information:

• Identification and contact information, such as your name, email address, telephone number, postal address, and account details.
• Professional and employment information, such as your résumé, portfolio, work history, education, qualifications, skills, professional licences, job preferences, salary expectations, location preferences, and availability.
• Employer and business information, such as company name, business address, billing details, contact persons, job-posting information, and recruitment preferences.
• Account and authentication information, such as account identifiers, login records, and account settings.
• Commercial and transaction information, such as purchased packages, invoices, payment status, vacancy credits, and communications concerning a purchase. Payment-card information is generally processed directly by our payment provider, and we receive only limited transaction information.
• Device and usage information, such as IP address, browser type, device type, operating system, referring page, pages viewed, approximate location derived from an IP address, dates and times of access, cookie identifiers, and interaction data.
• Communications, such as messages sent through contact forms, support requests, complaints, and correspondence with us.
• Preferences and inferences, such as job-notification settings, candidate or vacancy matching preferences, and information inferred from your use of the Platform.
• Information you choose to make visible in a candidate profile, employer profile, job posting, portfolio, or application.

We do not require candidates to provide Social Security numbers, passport copies, full identity documents, bank-account credentials, or detailed medical information. Please do not include such information in a résumé, profile, portfolio, or message unless it is strictly necessary and you are specifically asked to provide it through an appropriate process.

4. How we collect information

We collect personal information:

• directly from you when you register an account, post or apply for a job, upload a résumé or portfolio, purchase a service, set up a job notification, complete a form, or contact us;
• automatically when you use the Platform, including through cookies and similar technologies;
• from employers, recruiters, candidates, and other users when they communicate with us or use the Platform;
• from service providers that support payments, hosting, analytics, communications, advertising, and Platform operations;
• from recruitment feeds, distribution partners, public professional sources, or other lawful sources where relevant to operating the Platform.

5. How we use personal information

We may use personal information to:

• provide, maintain, and improve the Platform;
• set up and manage user accounts;
• publish and distribute job postings and employer profiles;
• enable candidates to build profiles, submit applications, and communicate with employers;
• provide job notifications, vacancy suggestions, and relevant search results;
• process purchases, payments, invoices, and customer support requests;
• review and moderate job postings, profiles, and submitted material;
• prevent misuse and protect the reliability of the Platform;
• measure website usage and improve functionality and user experience;
• send service-related communications;
• send marketing communications where permitted by law or with consent where required;
• comply with legal obligations and respond to lawful requests;
• establish, exercise, or defend legal claims;
• manage business transfers, restructuring, or corporate transactions.

6. Legal grounds for processing

Where the GDPR applies, we process personal information on one or more of the following legal grounds:

• performance of a contract or steps requested before entering into a contract;
• compliance with a legal obligation;
• our legitimate interests, including operating and improving the Platform, providing customer support, promoting our services, protecting our rights, and preventing misuse, provided that these interests are not overridden by your rights;
• your consent, where consent is required;
• the establishment, exercise, or defence of legal claims.

You may withdraw consent at any time where processing is based on consent. Withdrawal does not affect processing that took place before consent was withdrawn.

7. Candidate profiles, résumés, and applications

Candidates may set up a profile, upload a résumé or portfolio, and indicate that they are open to being contacted by employers.

Depending on the visibility settings chosen by the candidate, profile information may be visible to registered employers or employers with an appropriate paid service. Contact details may be restricted to eligible employers.

Candidates are responsible for deciding what information to include and for keeping their information accurate. Candidates may edit, deactivate, or remove their profile using available account functions or by contacting us.

When a candidate applies through an external employer website or recruitment system, that employer or provider processes the application under its own privacy policy.

Archi-Jobs does not make hiring decisions. We may use profile and vacancy information to rank, recommend, or match opportunities, but we do not make decisions producing legal or similarly significant effects solely through automated processing.

8. Employer and recruiter use of candidate information

Employers and recruiters may use candidate information only for genuine recruitment purposes relating to relevant professional opportunities.

They may not use candidate information for unrelated marketing, sell it, publish it, build an unrelated commercial database, retain it longer than reasonably necessary, or contact candidates in an excessive or misleading manner.

Employers and recruiters act as independent controllers for their own processing of candidate information and are responsible for their own privacy notices, security measures, retention periods, and compliance with applicable employment and privacy laws.

9. Cookies and similar technologies

We use cookies and similar technologies to operate the Platform, remember preferences, understand how the Platform is used, measure performance, and, where enabled, support advertising and social-media functions.

Cookies may include:

• essential cookies needed for account access, security, payments, and core Platform functions;
• preference cookies that remember settings;
• analytics cookies that help us understand website usage;
• advertising or social-media cookies that may be used to measure campaigns or show relevant advertising.

Where required by law, non-essential cookies will be used only after consent. You may change your choices through the cookie settings made available on the website or through your browser settings.

Blocking cookies may affect certain Platform functions. More information is provided in our separate Cookie Policy.

10. Analytics and advertising services

We may use analytics and advertising services, including services provided by Google, LinkedIn, Meta, or comparable providers, depending on the technologies active on the Platform.

These providers may receive device, browser, cookie, usage, and approximate-location information. Their processing is also governed by their own privacy terms.

Where required, advertising and analytics technologies are activated only after consent or are subject to an available opt-out mechanism.

11. How we disclose personal information

We may disclose personal information to:

• employers and recruiters when a candidate applies, makes a profile visible, or asks us to facilitate contact;
• candidates when an employer publishes contact or company information;
• hosting, software, communication, customer-support, analytics, advertising, and other service providers working on our behalf;
• payment providers, accountants, banks, and professional advisers;
• the Archi-Jobs network and affiliated services where necessary to provide or promote the requested service;
• job-search engines, distribution partners, and social-media channels when vacancies or promotional services are distributed;
• government bodies, regulators, courts, or law-enforcement authorities where legally required or reasonably necessary to protect rights and safety;
• a purchaser, successor, or adviser in connection with a merger, restructuring, financing, or transfer of all or part of our business.

Service providers are permitted to process personal information only for agreed purposes and subject to appropriate contractual safeguards.

12. Sale, sharing, and targeted advertising

We do not sell personal information for monetary payment.

We may use advertising, analytics, and social-media providers that receive online identifiers or usage information. Under certain U.S. state privacy laws, some of these disclosures may be considered a sale, sharing, or processing for targeted advertising even where no money is exchanged.

Where applicable, you may opt out through our cookie or privacy settings, by using a recognized browser-based opt-out signal such as Global Privacy Control, or by contacting us at communication@archi-jobs.com.

We do not knowingly sell or share the personal information of individuals under 16.

13. International data transfers

Archi-Jobs is operated from Belgium and uses service providers that may be located in the United States, the European Economic Area, the United Kingdom, or other countries.

Your personal information may therefore be processed outside the state or country where you live. Privacy laws in those locations may differ.

Where required by the GDPR, transfers outside the European Economic Area are protected through an adequacy decision, standard contractual clauses, participation in an approved data-transfer framework, or another legally recognized safeguard.

14. How long we keep information

We keep personal information only for the period reasonably needed to provide our services, manage our relationship with users, meet administrative and legal requirements, and handle possible questions or disputes.

The period may vary depending on the type of information and the reason for which it was collected.

• Account details are generally kept while the account is active and for a limited period afterwards.
• Candidate profiles remain available according to the visibility settings chosen by the candidate and until they are deactivated or removed.
• Job postings and employer information may be kept for service administration, reporting, contractual, and legal purposes.
• Purchase and billing information is kept for the period required under applicable accounting and tax rules.
• Website measurement information is kept according to the settings of the relevant service providers.
• Temporary technical copies may continue to exist for a limited period as part of normal service continuity procedures.

Information may be kept for a longer period where this is reasonably necessary to comply with applicable law, answer a claim, or protect our legitimate interests.

15. Data security

We use reasonable technical and organizational measures designed to protect personal information against loss, improper use, modification, and access by persons who are not entitled to receive it.

These measures may include encrypted connections, controlled access, monitoring, backups, contractual safeguards, and procedures for handling incidents.

No online service can guarantee absolute security. Users are responsible for keeping their account details confidential and should contact us promptly if they believe their account has been used by another person.

16. Your privacy choices

Depending on your location and the applicable law, you may be able to:

• access or receive a copy of personal information we hold about you;
• correct inaccurate personal information;
• request erasure of personal information;
• request restriction of certain processing;
• object to certain processing;
• withdraw consent;
• receive certain information in a machine-readable format;
• opt out of certain advertising, sale, sharing, or profiling activities;
• appeal a refusal of a privacy request where applicable;
• close your account or deactivate your candidate profile;
• unsubscribe from marketing communications.

These rights may be subject to legal exceptions. We may need to verify your identity before completing a request.

To submit a request, contact communication@archi-jobs.com and describe the right you wish to exercise. We will respond within the period required by applicable law.

17. U.S. state privacy rights

Residents of states with applicable comprehensive privacy laws may have rights to confirm processing, access, correct, erase, and obtain a machine-readable copy of personal information, and to opt out of sale, sharing, targeted advertising, or certain profiling.

We will not unlawfully discriminate against you for exercising an applicable privacy right.

Where permitted by law, an authorized agent may submit a request on your behalf. We may request proof of authorization and may also verify your identity directly.

If applicable law provides a right to appeal and we decline your request, our response will explain how to submit an appeal.

18. California privacy notice

This section applies to California residents where the California Consumer Privacy Act, as amended, applies to our activities.

During the preceding twelve months, depending on how a person used the Platform, we may have collected the following categories of personal information:

• identifiers and contact information;
• customer-record and account information;
• commercial and transaction information;
• internet or other electronic activity information;
• approximate geolocation information;
• professional or employment-related information;
• education information;
• inferences based on preferences or Platform activity;
• sensitive personal information, such as account login information or government identifiers, only where voluntarily provided or otherwise necessary.

We collect and use these categories for the purposes described in this Policy. We may disclose them to the categories of recipients described in the section titled “How we disclose personal information.”

California residents may have the right to know, access, erase, correct, opt out of sale or sharing, limit certain uses of sensitive personal information, and receive equal service when exercising their rights.

We do not use or disclose sensitive personal information for purposes that require a separate right to limit, except where stated at the point of collection or required by law.

Recognized Global Privacy Control signals will be treated as an opt-out request where legally required and technically applicable.

19. Rights under European data-protection law

Because Conceptfabriek CV is established in Belgium, individuals whose information is processed by us may also have rights under the GDPR, including rights of access, correction, erasure, restriction, objection, portability, and withdrawal of consent.

You may lodge a complaint with the Belgian Data Protection Authority:

Belgian Data Protection Authority
Rue de la Presse 35
1000 Brussels
Belgium
Email: contact@apd-gba.be
Telephone: +32 (0)2 274 48 00

You may also contact another competent supervisory authority where applicable.

20. Children

The Platform is intended for users aged 18 and older and is not directed to children under 13.

We do not knowingly collect personal information from children under 13. If we learn that such information has been collected, we will take reasonable steps to remove it.

A parent or guardian who believes that a child has provided personal information may contact us at communication@archi-jobs.com.

21. Public information and search services

Information that you choose to publish in a public job posting, employer page, candidate profile, portfolio, or other public section may be viewed, copied, or indexed by search services and other third parties.

We may use settings intended to limit indexing of certain candidate information, but we cannot guarantee that third parties will not copy, cache, archive, or retain information that was previously accessible.

Do not publish information that you do not want to be publicly available.

22. Third-party websites

The Platform may link to employer websites, recruitment systems, payment services, social networks, and other third-party services.

Those services are responsible for their own privacy practices. We encourage you to review their privacy information before submitting personal information.

23. Changes to this Privacy Policy

We may revise this Privacy Policy to reflect changes in our services, technology, business practices, or legal requirements.

The latest version will be published on the Platform with a revised date. Material changes may also be communicated through the Platform or by email where appropriate.

24. Contact

For questions, complaints, or privacy requests, contact:

Conceptfabriek CV – Archi-Jobs®
Belgian enterprise number: BE 0635.884.686
Email: communication@archi-jobs.com